DC Diplomats Board Election Announcement For the 2021-2022 Season
Background
Per Article V of the bylaws the members of the DC Diplomats are supposed to reelect several positions for the Board of Directors, which in return will serve as leadership functions for the club in the upcoming year. This document is intended to provide members with an overview of the current positions, the process of the election, as well as instructions for people who would like to be elected to the board.
The current team was elected in December 2019 after the leadership positions had been vacant for six months. Because of our season schedule it was decided to only elect the current team until the end of the 2019-2020 season and then go back to an annual rhythm.
Current Board Positions
As of today, the following positions on the board were filled / vacant and will be up for election for the 2021/2022 season.
| President – Vacant |
| Vice President – Thais Passetto |
| Secretary – Vacant |
| Treasurer – Vacant |
| Men’s Team Representative – Vincent Villeneuve (Team Election) |
| Women’ Team Representative – Thais Passetto (Board Election) |
Election Process
As of today, the board has six positions that are either vacant or up for reelection. They are marked in the table above. All positions will get elected for one year. Due to the delay of the 2019/2020 season and the cancellation of the 2020/2021 season due to COVID-19. Because of this delay the election period for the new board will begin on September 6, 2021 and last until July 1, 2022.
Everyone who was a paying member of the DC Diplomats Team Handball Club at the end of the 2019- 2020 season will be eligible to vote and be elected. In addition, due to the delay in returning-to-play, any active participant for the 2021/22 season is eligible for election as well so long as said participant commits to participate with the organization for more than twelve (12) months. The election itself will consist of three main steps, of which the first one will start with this email today. These steps are:
Announcement of election and collection of applications
Every member who would like to run for a board position needs to announce his/her application in writing to me by no later than Monday, 20 September 2021. Each candidate should include some information about him/herself, including but not limited to:
- Hometown
- Age
- Length of history with DCD
- Estimated commitment time with DCD
- Main objectives for the upcoming year
Please note that you cannot sign up another person to be elected. If you have someone in mind to run for a board position, please approach him/her directly and get her to apply.
Announcement of Candidates
On Wednesday, 22 September 2021, a list of candidates will be sent to all voting members. This will include the short description of each person and will give people one week to read through and inform themselves.
Election
The election itself will take place online starting 24 September 2021 and closing 11:59:59 PM 30 September 2021. Since the board has different positions, the vote will be organized by position, which also enables people to run for a specific position only. The procedures will be explained again before the vote.
After the vote, the current team will prepare a report of the election that will be shared with all members. The current team will also prepare the handover of responsibilities for each position to be completed in time for the new team to assume responsibilities by 15 October 2021.
Bryan Cothorn
bryan@dcdiplomats.com
